Outlook Companion

Using predictive filing, ZERØ automatically identifies the correct DMS destination for emails. The user can confirm the entry with the click of a button.

Information governance and compliance are two of the top five concerns keeping Chief Legal Officers awake at night, but only about 40% of all emails are being properly filed. Concurrently, firms are seeing a reduction in the average number of hour billed because of increasing administrative demands. This ultimately reduces the productivity of professionals better tasked to produce higher value, client-facing work.

Outlook Companion

Using predictive filing, ZERØ automatically identifies the correct DMS destination for emails. The user can confirm the entry with the click of a button.

Information governance and compliance needs are two of the top five concerns keeping Chief Legal Officers awake at night, but only about 40% of all emails are being properly filed. Concurrently, law firms are seeing a reduction in the average number of billable hours because of increasing administrative demands. This ultimately reduces the productivity of professionals better tasked to produce higher value, client-facing work.

Automatically file emails into your DMS with the push of a button.

ZERO not only eliminates the measurable time drag of time spent manually filing emails, but also saves the cognitive disruption professionals face from constant filing interruptions. By automating these administrative tasks, ZERO allows knowledge workers to focus with unwavering attention on their clients’ needs and on creating more value for their firms.

ZERO takes filing to the next level with three options: predictive filing, batch filing and automatic filing. These options were built to accommodate every possible workflow used by legal professionals.

Predictive filing

With predictive filing, ZERO makes a filing prediction for every email that arrives to a knowledge worker’s inbox. The program will identify the client, matter, author, and document type. It can also separate personal emails from client/matter related emails. Email’s destination is clearly visible in a separate column, making the decision process for filing as easy as one click.

Batch filing

Batch filing is the next level of automation, batching all the predictions together to allow for email filing and/or move to folder to file/move all emails in the inbox in one action, automation that eliminates the ‘chaos’ in your inbox.

Automatic filing

Clients can also take filing processes to a new level with ZERO’s automatic filing feature. Smart algorithms will automatically file every email that arrives to the inbox to the appropriate destination. The system will not file internal or personal emails and will skip filing emails with personal identifiable information or when the destination is not 100% certain.

Sort by client/matter

Since ZERO knows the destinations for client/matter related emails, it gives users the ability to sort or group emails by matter/client. This capability allows users to effortlessly see all emails related to a matter grouped in a single location.

Want to improve productivity and profitability at your law firm?

See our software in action